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Job Tracker — Manage Every Application Without Losing Track

If you're applying to more than five jobs at once, you need a tracker. This one is built into the same dashboard as your interview tools, so everything is in one place — no switching between spreadsheets and apps.

1

Open Job Tracker Under Career Tools

In the sidebar, expand Career Tools and click Job Tracker. You'll see a table of all your tracked applications (empty at first) and a button to add new ones.

  • The Job Tracker is integrated with Auto Job Apply — if you use that tool, matched jobs can be added here automatically.
  • Everything is stored in your account, so your data syncs across devices.
2

Add a New Application — Company, Position, Job URL, Status

Click "Add Application" and fill in the details. At minimum, enter the company name, position, and current status. The job URL is optional but useful for quick reference later.

  • Status options: Saved, Applied, Phone Screen, Interview, Offer, Rejected, Withdrawn.
  • Set the initial status to "Saved" if you're bookmarking a job you haven't applied to yet.
  • Use "Applied" once you've actually submitted your application — not when you intend to.
3

Set a Follow-Up Date and Note Key Contacts

For each application, set a follow-up date — typically one week after applying. Add the recruiter's name, email, and phone number if you have them. This saves you from digging through emails later.

  • The follow-up date triggers a browser notification if you've enabled notifications in Settings.
  • Storing contact info here means you can fire off a follow-up email without searching your inbox.
  • If you don't have a specific contact, note the general HR email or the application portal name.
4

Update Status as the Application Progresses

Click on any application row and change the status as things move forward. Went from Applied to Phone Screen? Update it. Got rejected? Mark it so you don't follow up on a dead lead.

  • Status transitions are logged with timestamps so you can see how long each stage took.
  • Moving to "Interview" is a good trigger to set up an Interview Assistant session.
  • Applications in "Offer" or "Rejected" are moved to a separate section so they don't clutter your active view.
5

Add Notes After Each Interaction

After every email, call, or interview round, add a quick note to the application entry. This creates a timeline of your interactions and helps you prepare for the next step.

  • Example notes: "Phone screen with Sarah — asked about Python experience, wants to schedule technical round."
  • Notes are searchable, so you can find that one company where they asked about Kubernetes.
  • Keep notes brief and factual — bullet points over paragraphs.
6

View Your Application Funnel in Analytics

Click the Analytics tab to see a visual funnel: how many applications are at each stage. This tells you if you're applying enough, converting at a healthy rate, or getting stuck at one stage.

  • A healthy funnel shows applications moving from Applied → Phone Screen → Interview at reasonable rates.
  • If 90% of your applications stay at "Applied" with no response, your resume might need work — go to Resume Builder.
  • If you're converting to interviews but not offers, focus more on Mock Interview practice.
7

Use Filters to Find Applications by Status or Company

When you have dozens of tracked applications, use the filter bar to narrow down by status, company name, or date range. You can also sort by follow-up date to see what's most urgent.

  • Filter by "Phone Screen" and "Interview" to focus on active opportunities.
  • Sort by follow-up date to surface applications where you're overdue on a check-in.
  • Combine filters: "Status = Interview" + "Company contains Google" to find exactly what you need.

Quick Tips

  • Add every application you submit, even the long shots. Tracking everything reveals patterns in what works.
  • Set follow-up reminders religiously. Most candidates don't follow up, so doing it consistently gives you an edge.
  • Use the funnel analytics to diagnose where you're losing — if you can't get past phone screens, practice those specifically.
  • When you receive a rejection, add a note about what you think went wrong. Patterns emerge over time.
  • Archive applications older than 90 days with no activity. They're not coming back.